Data Protection Officers

As part of GDPR compliance, it is likely that you will need a Data Protection Officer and DLM Group are here to advise businesses regarding this role and, indeed, can provide DPOs.

The primary role of the DPO is to ensure that any organisation processes the personal data of its staff, customers, providers or any other individuals (also referred to as data subjects) in compliance with the applicable data protection rules.

You can appoint a DPO if you wish (even if you aren’t required to) but if you decide to voluntarily appoint a DPO you should be aware that the same requirements of the position and tasks apply had the appointment been mandatory.

DPOs assist you to monitor internal compliance, inform and advise on your data protection obligations and act as a contact point for individuals and authorities alike.

The DPO must be independent, an expert in data protection, adequately resourced, and report to the highest management level. They can be an existing employee or externally appointed. As well as making sure proper procedures are followed, DPOs will show compliance and will make sure that your business is accountable.

The benefits of using an external DPO
It may be that some businesses may find the responsibilities of a DPO quite daunting, especially given the breadth of knowledge required of data processing and data security operations. You are however, allowed to outsource this service and in some cases several organisations can appoint a single DPO between them.

Outsourcing DPO tasks and duties to DLM Group means you are able to access expert advice and guidance via webinars that will help you address the GDPR’s compliance demands while staying focused on your business. The other benefit of course is that it is a cost-effective way to achieve GDPR compliance with access to independent DPO expertise; there’s no conflict of interest between the DPO and other business activities and you will have access to GDPR training and compliance solutions.

Document Lifestyle Management provides businesses with the following services:

  • GDPR compliance and data protection
  • Data Protection Officers
  • Managed Document services
  • Privacy impact assessments
  • Business process optimisation

Contact us about how we can help you
To find out more about GDPR and document management, please call on 01903 255389 or join our free membership service via the Expert’s Corner page.